Privacy Policy

Personal information you disclose to us

We collect personal information that you voluntarily provide to us when you register on the Services, express an interest in obtaining information about us or our products and Services, when you participate in activities on the Services, or otherwise when you contact us.

The personal information we collect may include the following:

• Names
• Phone numbers
• Email addresses
• Usernames
• Passwords
• Contact preferences
• Contact or authentication data
• Billing addresses

Sensitive Information: We do not process sensitive information.

Information automatically collected

We automatically collect certain information when you visit, use, or navigate the Services. This information does not reveal your specific identity (like your name or contact information) but may include device and usage information, such as your IP address, browser and device characteristics, operating system, language preferences, referring URLs, device name, country, location, and information about how and when you use our Services.

This information is primarily needed to maintain the security and operation of our Services, and for our internal analytics and reporting purposes.

The information we collect includes:

• Log and Usage Data: Service-related, diagnostic, usage, and performance information our servers automatically collect when you access or use our Services.
• Device Data: Information about your computer, phone, tablet, or other device you use to access the Services.
• Location Data: Information about your device’s location, which can be either precise or imprecise.

We process your personal information for a variety of reasons, depending on how you interact with our Services, including:

• To facilitate account creation and authentication: To manage user accounts.
• To deliver and facilitate delivery of services: To provide you with the requested service.
• To respond to user inquiries/offer support: To respond to your inquiries and solve any potential issues.
• To send administrative information: To send you details about our products, services, changes to our terms and policies, and other similar information.
• To fulfill and manage your orders: To manage your orders, payments, returns, and exchanges made through the Services.
• To enable user-to-user communications: We may process your information if you choose to use any of our offerings that allow for communication with another user.
• To request feedback: To contact you about your use of our Services.
• To send you marketing and promotional communications: For our marketing purposes, if this is in accordance with your marketing preferences.
• To deliver targeted advertising: To develop and display personalized content and advertising tailored to your interests and location.
• To protect our Services: As part of our efforts to keep our Services safe and secure, including fraud monitoring and prevention.
• To identify usage trends: To understand how our Services are being used so we can improve them.
• To determine the effectiveness of marketing campaigns: To better understand marketing and promotional campaigns that are most relevant to you.
• To save or protect an individual’s vital interest: To prevent harm.

If you are located in the EU or UK, this section applies to you.

We only process your personal information when we believe it is necessary and we have a valid legal reason (i.e., legal basis) to do so under applicable law, like with your consent, to comply with laws, to provide you with services to enter into or fulfill our contractual obligations, to protect your rights, or to fulfill our legitimate business interests.

We may share your information in specific situations described in this section and/or with the following third parties:

• Business Transfers: We may share or transfer your information in connection with, or during negotiations of, any merger, sale of company assets, financing, or acquisition of all or a portion of our business to another company.
• Affiliates: We may share your information with our affiliates, in which case we will require those affiliates to honor this Privacy Notice.
• Business Partners: We may share your information with our business partners to offer you certain products, services, or promotions.

We may use cookies and similar tracking technologies (like web beacons and pixels) to access or store information. Specific information about how we use such technologies and how you can refuse certain cookies is set out in our Cookie Notice.

Google Analytics: We may share your information with Google Analytics to track and analyze the use of the Services. To opt out of being tracked by Google Analytics across the Services, visit https://tools.google.com/dlpage/gaoptout.

Yes, we offer products, features, or tools powered by artificial intelligence, machine learning, or similar technologies (collectively, “AI Products”).

Use of AI Technologies: We provide the AI Products through third-party service providers (“AI Service Providers”), including Anthropic, OpenAI. Your input, output, and personal information will be shared and processed by these AI Service Providers to enable your use of our AI Products.

Our AI Products are designed for the following functions:

• AI applications
• AI search
• Text analysis
• AI insights

We will only keep your personal information for as long as it is necessary for the purposes set out in this Privacy Notice, unless a longer retention period is required or permitted by law. When we have no ongoing legitimate business need to process your personal information, we will either delete or anonymize such information.

We have implemented appropriate and reasonable technical and organizational security measures designed to protect the security of any personal information we process. However, despite our safeguards and efforts to secure your information, no electronic transmission over the Internet or information storage technology can be guaranteed to be 100% secure. All data is transmitted via HTTPS (TLS 1.2+) and stored using AES-256 encryption.

In some regions (like the EEA, UK, Switzerland, and Canada), you have certain rights under applicable data protection laws. These may include the right (i) to request access and obtain a copy of your personal information, (ii) to request rectification or erasure; (iii) to restrict the processing of your personal information; and (iv) if applicable, to data portability. In certain circumstances, you may also have the right to object to the processing of your personal information.

Withdrawing your consent: If we are relying on your consent to process your personal information, you have the right to withdraw your consent at any time.

Most web browsers and some mobile operating systems and mobile applications include a Do-Not-Track (“DNT”) feature or setting you can activate to signal your privacy preference not to have data about your online browsing activities monitored and collected. At this stage, no uniform technology standard for recognizing and implementing DNT signals has been finalized.

California and other US State-specific sections apply here.

We have collected the following categories of personal information in the past twelve (12) months:

• Identifiers (Contact details, IP address, account name)
• Personal information categories listed in the California Customer Records statute (Name, employment, financial info)
• Protected classification characteristics (Gender, age)
• Commercial information (Transaction history)
• Professional or employment-related information (Business contact details)

Yes, we will update this notice as necessary to stay compliant with relevant laws. The updated version will be indicated by an updated “Revised” date at the top of this Privacy Notice.

If you have questions or comments about this notice, you may email us at privacy@talentilo.ai or by post to:

Based on the applicable laws of your country, you may have the right to request access to the personal information we collect from you, change that information, or delete it. To request to review, update, or delete your personal information, please submit a data subject access request to privacy@talentilo.ai.

The Talentilo Chrome Extension (the “Extension”) serves one single purpose: to allow recruiters to efficiently capture candidate profile data and resumes from authorized professional networking and job sites (e.g., Naukri.com, LinkedIn) and import them into their private Talentilo ATS workspace.

The Extension operates exclusively on user-initiated actions. It does not run in the background, monitor browsing activity, or collect any data passively.

The Extension only activates when the user explicitly clicks an action button such as “Send to Backend”, “Shortlist”, or “Capture”. When triggered, the Extension may collect the following candidate data as directed by the user:

• Name
• Email address
• Phone number
• Work experience and employment history
• Skills and education details
• Resume / CV files
• Other publicly visible profile information on the active page

No data is collected from pages where the user has not explicitly interacted with the Talentilo Extension interface.

The Extension requests the following browser permissions, each used solely for the Extension’s core functionality and not for tracking, profiling, or any purpose beyond what is described below:

• storage: Stores API credentials (authentication tokens) locally in the browser using Chrome’s secure storage API. No candidate data is permanently stored in the Extension itself.
• tabs & scripting: Reads data from the active tab only when the user triggers a capture action. Used to extract candidate profile information visible on the current page.

These permissions are used exclusively for the functionality of the Extension and are not used for tracking users, monitoring browsing habits, or any advertising purpose.

Candidate data captured via the Extension is processed solely to populate the recruiter’s private Talentilo ATS workspace. Our data use is strictly limited:

• No Sale of Data: We do not sell, trade, or rent candidate data to any third parties.
• No Advertising or Marketing Use: Data collected via the Extension is never used for advertising, remarketing, or marketing purposes.
• No Profiling or Credit Scoring: Data is not used to create consumer profiles, determine creditworthiness, or for any lending purposes.
• No Background Monitoring: The Extension does not monitor, log, or transmit any data unless the user explicitly initiates an action.

We are committed to keeping captured data secure:

• No Persistent Local Storage of Candidate Data: Candidate profile information and resumes are not permanently stored within the Extension. They are transmitted directly to Talentilo’s secure servers upon user action.
• API Credentials: Authentication tokens/API credentials are stored locally using Chrome’s built-in chrome.storage API and are never transmitted to third parties.
• Encrypted Transmission: All data is transmitted to Talentilo’s servers exclusively via HTTPS (TLS 1.2+).
• Server-Side Encryption: Once received, data is stored using AES-256 encryption on Talentilo’s secure infrastructure.

The Extension is designed for use on authorized professional networking and job platforms (e.g., LinkedIn, Naukri.com). Talentilo is not responsible for the privacy practices of these third-party sites. Users should review the privacy policies of any platform they use in conjunction with the Extension.